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The Orders module is where you record what a customer has committed to buy and drive it through to production and shipment. An runs one or more styles for a customer, carries the order-specific quantities, colorways, dates, and commercial terms, and connects backward to a quotation and forward to production. This guide assumes you understand the order lifecycle and the style-centric model.

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Creating an order

You can create an order two ways. From a quotation. When a has been approved, convert it into an order. The quoted styles, colorways, quantities, and prices carry forward so you don’t retype them — this is the documents and conversion chain at work. The new order keeps a reference back to the quotation it came from. From scratch. Choose “Create order” and fill in the order header:
  • Customer — who’s buying. The customer’s defaults (such as trade term and destination) pre-fill where you leave them blank.
  • Season — the selling season this order belongs to.
  • Currency and payment terms — including the deposit percentage used for payment tracking.
  • Ship date — the date the goods are due to leave. This drives the whole production schedule, so set it as accurately as you can.
  • Trade term and Destination — where and on what terms the goods ship (see Structured destinations below).
  • Optional references such as the customer’s own work-order number and a custom order number.
The order number is generated for you and is the order’s permanent identifier.

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The order line-up

The order’s line-up is the set of styles it runs. Open the order and add styles to it:
  • Add a style by picking it from your existing . Selecting the style auto-fills the customer’s style number, name, and gender from the style record.
  • Choose colorways. Pick one or more from the style’s defined colors. You can add several colorways for one style in a single step.
  • Set sizes and quantities. Apply a size template (such as standard apparel or numeric sizing) and enter the per-size quantity for each colorway. Pricing can be shared across sizes or set per size.
Adding a style this way links the order line to the style record, so the line-up always shows live data from the style — its current fabrics, its colorway images and Pantone references, and its photo. The order total is recomputed from the per-size quantities as you go.

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Working on a style in the order’s context

From the line-up you can open any style in the context of this order. A banner shows which order you’re in, and editing the BOM, cost sheet, or manufacturing order from there scopes your changes to this order’s version of the style — never to another order running the same style. See the Styles guide for the editing detail.

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Confirming the order and the downstream trigger

While an order is a draft you can freely change its line-up and terms. Confirming the order is the gate that turns a commitment into production work. Once confirmed, the order can drive its downstream documents:
  • a (MO) can be issued for the order’s version of each style,
  • and purchase orders can be raised against it, and
  • the production schedule becomes meaningful, anchored on the ship date.

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Backward scheduling from the ship date

GarmentFlow schedules production backward from your ship date. Using your configured lead-time offsets, it works out the target date for each production and material milestone so the shipment lands on time. A typical chain counts back from the ship date through inspection, materials received, documents issued, fabric shipped, and order confirmation.
  • Reading the timeline. The order’s schedule shows each milestone with its target date on a Gantt-style timeline, so you can see at a glance what has to happen by when.
  • What the targets mean. A milestone target is the latest date that step can happen and still hit the ship date. The compares actual progress against these targets and flags anything slipping.
  • The offsets are configured by your administrator, so the schedule reflects your own lead times rather than generic assumptions.

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Structured destinations (出貨地)

The is where the goods are headed, and it depends on the order’s trade term:
  • For FOB or CIF terms, the destination is a port.
  • For DDP terms, it’s a full delivery address.
Set the trade term and destination on the order header. The destination auto-fills from the customer’s defaults when you leave it blank, and destinations you type are remembered for reuse. When an order ships in several batches to different places — or the transport mode changes, say sea to air — each shipment batch can carry its own destination without changing the order’s default.

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Tracking progress

An order’s detail gives you several live readouts:
  • Payment progress. A progress bar shows how much of the order total has been received, derived from the customer receipts recorded against the order. It caps at 100% but still surfaces an overpayment if one occurs, and shows the outstanding balance.
  • Shipment status. The order’s shipments show what has been planned and what has left the factory, so you can see fulfillment against the ordered quantities.
  • Readiness. The readiness view applies the production schedule to this order, highlighting milestones that are on time, at risk, or late — your early warning that a ship date is in danger.

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Linking to production

An order is the origin of its production documents:
  • Factory orders. A factory order covers the outsourced work. One factory order can span several orders and styles at once, so an order’s styles may be grouped with others on a shared factory order. Each order keeps a clear link to the factory orders that produce it.
  • Purchase orders. POs for fabric and trims are raised from the material needs of the factory order’s styles, so buying traces back through the factory order to the order it serves.
For the full production workflow — creating factory orders and POs, receiving materials, and tracking the production timeline — see the Production module guide.