> ## Documentation Index
> Fetch the complete documentation index at: https://docs.garmentflow.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspace settings

> The administrator's panel for your company profile, bank accounts, branding, and the defaults the assistant uses for AI-drafted text.

The **Settings** page holds the workspace-wide details that identify your company on
every document you send and shape the defaults the rest of GarmentFlow reads from. It
opens to a row of tabs across the top — **Company info**, **Bank accounts**,
**Branding**, **Audit log**, and **AI preferences** — each backed by its own card on
this page.

This page covers four of those tabs: **Company info**, **Bank accounts**, **Branding**,
and **AI preferences**. The **Audit log** tab is documented on its own page —
see [Audit log](/admin/audit-log), where its
[retention setting](/admin/audit-log#retention) also lives. For who can approve
finance documents, see
[Maker-checker approvals](/admin/user-management#maker-checker-approvals).

Only administrators can change anything here. Other roles can open the tabs and see the
current values, with a "view only" banner across the top — useful when a teammate needs
to read a bank account or confirm the company address but should not edit it.

## Company info

The first tab holds the identity that GarmentFlow puts on every quotation, proforma
invoice, packing list, and similar document.

* `Company name` — the legal company name printed on documents.
* `App display name` — the short name shown in the sidebar header and the browser tab,
  so a workspace with several brands can label the app for the team using it.
* `Company email` — the contact address printed on outgoing documents. Optional, but
  most workspaces fill it in. Must be a valid email address if you enter one.
* `Company address` — the postal address printed on documents.
* `Default currency` — the three-letter currency code your workspace uses as its
  default on new quotations, orders, and similar documents. Enter as a standard ISO
  code such as `USD`, `EUR`, or `TWD`.
* `Base currency` — read-only. This is the reporting currency every multi-currency
  figure in the workspace ultimately reconciles to, including the exchange rates on
  the <Tooltip tip="The workspace's exchange-rate table; every multi-currency document captures the current rate at its own create time and keeps that figure.">[FX Rates](/admin/fx-rates)</Tooltip>
  page. It is set up by the GarmentFlow team when your workspace is provisioned and
  cannot be changed from here. If you need to change the base currency, contact
  GarmentFlow.

Because GarmentFlow reads these fields fresh every time it generates a document,
updating the company name, address, or default currency here updates every future
document at once.

## Bank accounts

The second tab is the list of bank accounts that can appear on your proforma invoices.
Each row carries the bank name, beneficiary, account number, SWIFT/BIC code, an
optional IBAN, the account's currency, and whether it is the workspace default. The
list is empty on a fresh workspace; add at least one account before you send a proforma
invoice that asks the customer to pay.

To add an account, choose "Add account" and fill in:

* `Bank name` — the bank's printed name, such as `HSBC` or `Mega Bank`.
* `Account name` — the beneficiary name as the bank records it.
* `Account no.` — the account number printed on the proforma invoice.
* `SWIFT/BIC` — the bank's international code, used for wire transfers.
* `IBAN` — optional, where the receiving country uses one.
* `Currency` — the three-letter currency code the account is held in.
* `Set as default` — tick this on exactly one account if you want the proforma
  invoice to pre-select it.

Edit an account to correct details; deactivate an account when you stop using it. A
deactivated account is kept on file so old documents that referenced it still read
correctly — it just stops appearing in the picker on new documents.

## Branding

The third tab carries the logo, brand colour, and PDF document presentation that the
rest of GarmentFlow draws on.

### Logo

Upload a PNG or JPEG of your logo. It appears in the sidebar header in place of the
default GarmentFlow mark and on the PDF documents your workspace generates. There is no
hard pixel size required; a wide, transparent-background PNG sized for a header strip
works best.

### Primary colour

Set the brand colour used as the accent across the app. You can type a hex value such
as `#2c3e6b` or pick from the colour swatch; the small preview square shows what you
have selected before you save.

### PDF customisation

A sub-section sets how the PDF documents your workspace exports are laid out.

* `Logo position` — choose **Left** or **Center**. This sets where the logo sits in
  the header of every generated PDF.
* `Primary colour` (PDF) — the accent colour used inside the PDF documents. This is
  a separate setting from the app's primary colour so you can use a darker, print-safe
  shade on documents while keeping the app's accent brighter.
* `Footer text` — a single line printed at the foot of every PDF, such as a
  confidentiality note. Leave blank for no footer.

Save the PDF section to apply the changes; the next document you generate uses the new
layout.

## AI preferences

The last tab on this page sets the defaults the AI assistant uses when it drafts text
for your team — for example, when it suggests an email reply, summarises an order, or
proposes a description.

* `Default language` — the language the assistant drafts in by default. The choices
  today are **English**, **繁體中文** (Traditional Chinese, Taiwan), **简体中文**
  (Simplified Chinese, Mainland), **日本語**, and **한국어**. A user can ask the
  assistant to draft in a different language on a specific request; this setting is
  the starting point.
* `Tone instructions` — free-text guidance up to 500 characters. Write the
  description of voice you want the assistant to use — for example, "concise and
  professional," "friendly with the customer but firm on dates," or "match the tone of
  our existing PI emails." The assistant carries this guidance into every draft it
  produces for your workspace.
* `Company signature` — free-text up to 200 characters. The signature block the
  assistant appends to email-style drafts. Most workspaces use a short two- to
  three-line block: the sender's role and team, the company name, and a contact line.

Save the card to apply; the next AI draft uses the new defaults.

## Related pages

* [Audit log](/admin/audit-log)
* [Your account](/admin/your-account)
* [Setting up your tenant](/admin/setting-up-your-tenant)
* [Feature settings](/admin/feature-settings)
* [User management](/admin/user-management)